Per ALCOAST 565/11, the legacy/CITRIX TPAX connection is no longer available for use. Please use the Web-TPAX links to connect to Web-TPAX at https://ppcms-tpaxwb.main.ads.uscg.mil/. This is now the only way to submit electronic travel claims for payment. To access Web-TPAX without your Common Access Card (CAC), press the "ESC" (Escape) key on your keyboard when the option to choose a digital certificate is presented. This will allow you to key in your User ID (usually your employee ID) and password (the same as it was in Legacy/CITRIX TPAX). Passwords must be changed every 90 days. Passwords must be 9 characters in length and contain one uppercase letter, one lowercase letter, one number and no special characters.

Online help and user guides for the Web-based version of TPAX are available at http://www.uscg.mil/ppc/webtpax/.

Effective 1 January 2012, the MALT (monetary allowance in lieu of transportation) rate per authorized POC (privately owned conveyance) is $0.23 (twenty three cents) per mile. This rate is effective for all PCS travel that commences on or after 1 January 2012 (i.e., the initial travel is started).

TDY mileage rates are unchanged from 2011. They are:

• Car - $0.51
• Motorcycle - $0.48
• Airplane - $1.29

Approving Officials,

Over the past several weeks the PPC travel audit team has noticed an increase with travelers claiming reimbursement for tuition and course fees with the Conference/Registration field in Web TPAX. Tuition and Course fees to attend regularly scheduled courses of instruction conducted at a Government or commercial training facility are not reimbursable travel expenses, these expenses are paid by other methods (e.g. Purchase Request, SF-182, etc.), not through the travel claim process. ALCGPSC 069/11 message provided guidance for conferences, seminar, and registration fees. Registration fees to attend a conference which is determined to be a training activity under 5 CFR 410.404 are reimbursable travel expenses. Any claimed reimbursement for tuition/course fees with the Conference/Registration field will be removed from the travelers claim when audited by PPC travel. As an AO, do not approve/submit the travel claim when these fees are being claimed.

As an AO you have a broad authority to determine when TDY travel is necessary to accomplish the unit's mission, authorize travel, obligate unit travel funds, approve trip arrangements, and authorize travel expenses incurred ICW that mission and IAW the JFTR/FTR. The Coast Guard received audit finding addressing our inability to appropriately record and report TDY obligations. Some inappropriate travel obligation practices caused misstatements on official financial reports. Some of the most common were: travel claims paid without a corresponding obligation, one set of travel orders for multiple travelers, one dollar estimated orders, and blanket orders issued for infrequent travel. These practices must stop immediately, see ALCOAST 029/12. A future release of Web TPAX will include a check-box for the AO to click stating they have verified the travel has been obligated in FPD. For PCS and orders issued from TQC/other agencies, it will be their responsibility to obligate prior to issuing the tono.

We have placed in the 3PM two guides to help with questions involving Invitational Travel Orders and Dependent Evacuations (http://www.uscg.mil/ppc/pppm/CHAP02.pdf). These types of orders are complex and if not done correctly may delay payment or having the traveler placed in debt. For Invitational travelers who need an airline ticket, the AO shall annotate the orders that CBA use is authorized and that SATO is used to make those arrangements. Anyone who is issued a set of Coast Guard orders and not in the Coast Guard should be directed to the Finance Centers website to sign up for Electronic Funds Transfer (https://www.fincen.uscg.mil/secure/enrollment_form.htm); otherwise a check will be issued further delaying the payment.

Members and employees who wish to claim expenses incurred while performing official business away from the permanent duty station but in the local area must use the Standard Form-1164 (Local Travel Claim) through Web TPAX or manually for reimbursement. The DD-1351-2 (Travel Voucher) should not be used. To regulate obligations, a 13 type TONO is NOT authorized for local travel claimed on an SF-1164 and an 11 type TONO will be issued for each period of local travel performed or by combining recurring trips on one claim, supplementals are not allowed to add additional expenses. As long as no per diem has been authorized, the SF-1164 should be prepared for official business travel in the local area. Travel orders are not required with the SF-1164. AOs shall verify that the travel has been obligated in FPD prior to approving the local travel claim.

When approving travel claims for members who attended Class "A" school, check to ensure members have selected deductible meals in the drop down menu in Web TPAX. This will pay the member the CONUS incidental portion of per diem, $5 per day (no meals). A future release of Web TPAX will include Essential Unit Messing (EUM) as a drop down selection.

PPC travel has seen an influx of travelers claiming reimbursement for expenses incurred by other travelers. IAW the Government Travel Charge Card Program, use of the GTCC for expenses for individuals other than the actual cardholder is prohibited and constitutes misuse. Most prevalent is the payment of the entire room rate by one traveler when lodging with other official travelers. IAW JFTR U4129, when official travelers share a room, each traveler is allocated the appropriate percentage of the room rate charged (e.g. 2 official travelers are each allocated 50% of the room cost; 3 official travelers are each allocated 33%). Each traveler must request that the lodging costs be split into the appropriate percentage; payment must be made by each traveler and documented on separate itemized lodging receipts. Other cases in which travelers claimed reimbursement for expenses incurred by other travelers include multiple rental vehicles, multiple parking spaces/valet parking and common carrier transportation tickets.

Official travelers within a group may use a single rental vehicle claimed by a single traveler as "authorized drivers" IAW The U.S. Government Rental Car Agreement.

Please note IAW JFTR App G, mission related expenses are not reimbursable as travel expenses including equipment, materials, pet care and hotel concierge.

For members receiving their PCS travel orders and requesting advances, advances will be paid no more than thirty (30) days before the member detaches from their PDS.

The Global Business Travel Association's National Travel Forum 2012 will take place in Phoenix, Arizona from June 5-7. The Coast Guard will not be hosting a separate tac-on session.

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER

CG Base Honolulu was established on 11 January 2012. CG Base Honolulu replaces "PSSU Honolulu" as the Entry Approval Point for "All other Hawaii Units / American Samoa" as listed in Exhibit 1.H.3. of Military Assignments and Authorized Absences, COMDTINST M1000.8(series). Please use the PLAD "COGARD BASE HONOLULU HI" for entry approval messages.

In the first 100 days of fiscal year 2012, more than 2,200 travel order settlements were paid to travelers where no obligation existed in the Finance and Procurement Desktop (FPD), resulting in a direct expenditure in the Core Accounting System.

ALCOAST 045/12, FINANCIAL MANAGEMENT FOR TEMPORARY DUTY (TDY) TRAVEL ORDER - ACTION ORDER ONE, provides procedures that travel Approving Officials (AOs) must follow to prevent unauthorized transactions in the Core Accounting System.

ALCOAST 070/12
COMDTNOTE 4050

1. Transfer season will be upon us soon and whether a member is performing a long distance permanent change of station (PCS) or funded local move, HHG counseling is necessary. To ensure members fully understand their HHG shipping and storage entitlements they should schedule HHG counseling as soon as possible upon receipt of orders. IAW the Joint Federal Travel Regulations (JFTR) U5355.b.2.a, requests for short distance HHG moves must be forwarded to COMDT (CG-1222) for consideration.

2. It is the member's responsibility to review their orders and to be aware of and understand the requirements contained in ALCOAST 070/12. To prevent delayed HHG shipments or denial of personally procured move (PPM) claims, commands are to ensure that all members departing PCS receive a printed copy of ALCOAST 070/12. Members are responsible for strictly following the requirements in ALCOAST 070/12. Of particular note are the past changes that require both unloaded and loaded weight tickets for PPMs to be obtained at origin.

3. Members should submit their requests for a HHG move as soon as possible. The earlier a HHG shipment request is submitted the more likely the requested packing, pick-up, and delivery dates can be met. Please remind members that requested dates are not guaranteed. Members should not cancel or enter into a rental agreement, lease, or buy or sell a home until they have verified with their transportation office and the Transportation Service Provider (TSP) that their requested HHG packing, pick-up, and delivery dates are confirmed.

4. Most HHG shipments require the use of the Defense Personal Property System (DPS). With the exception of accession and RELAD/retirement moves DPS allows members and spouses to self counsel, request HHG packing, pick-up, and delivery dates, and file any necessary damage claims directly with the TSP. Please direct members to http://www.move.mil to register for DPS. After registration it will take up to 72 hours for members to receive a DPS user name and password to schedule their move. DPS is not available underway. If members assigned afloat cannot schedule their HHG movements while in port they may see their legal assistance office or transportation office to grant another person a special power of attorney with limited authority to schedule their HHG movements. Also, members may use any available transportation office during port calls away from homeport to arrange their HHG movements.

5. The time period between 15 June and 31 July is the peak of the HHG moving season. If at all possible, members should avoid moving their HHG during this period. In past years HHG moves scheduled during this time frame which have been confirmed by both the transportation office and the TSP are routinely canceled or rescheduled on short or no notice due to lack of TSP personnel or equipment to actually conduct the move. These changes often put members in an untenable situation with other activities scheduled around their HHG movement. Because of these unpredictable changes, it is highly recommended members avoid requesting their HHG shipment between 15 June and 31 July.

6. Exceeding HHG weight limits is the number one reason members pay excess costs for HHG shipments. To avoid paying excess costs members must be aware of their authorized HHG weight allowances found in the JFTR, U5310.b.2, and are encouraged to dispose of any unwanted items. To help estimate HHG weights, a weight estimating tool is available at http://www.move.mil. In addition, the TSP will estimate the weight of member's HHG during the pre move survey. If members are near their maximum allowable weight (MAW) or feel the TSP has overestimated their HHG weight they should request a witnessed reweigh at the time of their pre move survey. After their HHG have been picked up, they can contact the origin transportation office for their actual certified HHG weight. Reweighs must occur before HHGs are delivered; HHGs cannot be reweighed after delivery.

7. Professional books, papers, and equipment, also known as pro gear does not count towards a member's HHG weight allowance. See JFTR U5310.c and JFTR Appendix A, for a definition of pro gear. All pro gear must be identified at origin and the estimated weight must be entered on the Application for Shipment and or Storage, DD Form 1299. Members are responsible to ensure pro gear is separated from HHG during packing and pick-up and that pro gear is properly separated and identified as either the members pro gear or the spouses pro gear on the TSP inventory sheet. Members pro gear cannot be combined with spousal pro gear, it must be identified separately. These requirements cannot be overemphasized because pro gear weight may not be claimed after the fact.

8. Counseling is mandatory for members wishing to conduct a PPM of their HHG. The Application for Do It Yourself Move and Counseling Checklist, DD Form 2278 must be completed and signed by the local TO before departure. If a member conducts a PPM without counseling from their local Transportation Office, they will only be reimbursed any authorized actual cost. The counselor will calculate incentive estimates based on the member's estimated HHG weight and inform them of reimbursement requirements.

9. PPM claims must include unloaded and loaded weight tickets from the place of origin. Vehicle registrations are not acceptable as unloaded weight tickets. Members must plan ahead to ensure that certified scales are available at the time and date they plan to begin their move. Without unloaded and loaded weight tickets from origin, members will not be paid the incentive portion for their PPM moves. Reimbursement will only be paid for authorized actual costs that are directly related to the PPM. POVs including recreational vehicles and camper trailers are not considered HHG and may not be transported as such for either a PPM or a government funded HHG move. Costs to rent an auto transport are not reimbursable for actual cost PPM claims, or for operating expenses advancements. Fuel and toll reimbursement is not authorized for members solely using their POV to conduct a PPM.

10. Advanced operating allowances are authorized but only to pay for rental trucks, packing materials, and other misc operating expenses directly related to the PPM. Copies of rental truck agreements or estimates received from rental truck companies along with written operating expense estimates must be presented to the Transportation Office. Advanced operating allowances may not exceed 60 percent of the estimated incentive payment. Members should be conservative when estimating their HHG weight for advances and should use the weight estimating tool available at http://www.move.mil. Overestimations of HHG weights have resulted in overpayments which were recouped by Payment Adjustment Authorization (PAA). Advances will not be authorized for members solely using their POV to conduct a PPM.

11. As a precaution, members are responsible for keeping copies of their weight tickets should their original claim be lost in the mail. Do not request a constructed weight authorization from COMDT (CG-1222) for claims denied by FINCEN due to missing weight tickets. A complete PPM check list can be found at http://www.fincen.uscg.mil/pdf/PPMchecklist092310.pdf.

12. When loading your rental truck you should load the heaviest items first in front and on the floor. Load lightest items last on the top and to the rear. Pack all items closely and firmly. Secure partial loads as close to the front of the cargo area as possible. Never load cargo on the outside of the truck or overload the truck. Lastly be sure the cargo door is closed and latched securely.

13. In accordance with JFTR, par. U5417 members with dependents who own more than one POV may be authorized shipment of their second POV within CONUS. However, the member and their dependents must travel together in one POV and commercial travel at government expense is not authorized for the member or any dependents. It is imperative the member's orders reflect this entitlement to include the maximum reimbursement computation. The governments transportation cost for the second POV will be limited to the remainder of the Monetary Allowance in Lieu of Transportation (MALT) plus per diem a member or dependent would have been entitled to for non-concurrent travel by two POVs to the new PDS. Any excess costs incurred to ship a second POV will be borne by the member. The entitlement to ship a POV within CONUS when the member is physically unable to drive or there is insufficient time in accordance with JFTR, par. U5415 may only be authorized by COMDT (CG-1222).

14. Another important feature of DPS is the ability to grade TSPs by submitting a Customer Satisfaction Survey (CSS). The CSS process is simple and is used to document positive and negative performances that will affect the best value scores (BVS) of the company that moved a member's HHG. CSS have a significant impact on the TSP and is used to determine whether the TSP will receive future military HHG shipments. During outbound counseling, members must provide their work email address and a reliable phone number to the counselor. The member will receive an email with information on how to access the CSS, and a computer generated password. A member's EMPLID number will be their CSS login ID number. If a dependable email address cannot be provided during outbound counseling, members can provide an email address to the destination to for access to the CSS. With a member's log on ID and password, the CSS can be accessed through the Coast Guard Finance Center's (FINCEN) web site http://www.fincen.uscg.mil/HHG.htm. Because the CSS can only be completed after delivery of HHG members should make note of anything positive or negative they would like to include in their CSS. Members' participation in the CSS helps ensure only quality moving companies are used to move military members and their families.

15. Damage claim submission is the responsibility of the member. If a TSP offers to submit a claim on a member's behalf the member should respectfully refuse the TSP offer and request all documentation associated with their move to submit the claim themselves. Completion and submission of the Joint Statement of Loss or Damage at Delivery, DD Form 1840 and Notice of Loss or Damage, DD Form 1840r does not constitute filing a claim. These forms are only used for proper notification of loss and damage to a shipment. A claim is separate and distinct from these forms and still must be filed. See http://www.move.mil and the Coast Guard Finance Center's web site http://www.fincen.uscg.mil/HHG.htm for guidance on claim submissions.

16. Full Replacement Value (FRV) protection now applies to all HHG shipments. It is important however, that service members understand the term Full Replacement Value. This does not necessarily mean that a member would receive the full replacement cost for every item destroyed, damaged or lost. The limitations for personal property lost, damaged, or destroyed while in the care of the TSP are at least $5,000 per shipment or $4.00 times the net weight of the shipment, whichever is greater, up to a maximum of $50,000. If additional coverage is necessary, it is highly recommended that the member purchase it from a private insurance company. Additional information on full replacement value can be found on the CG Finance Center web site http://www.fincen.uscg.mil/HHG.htm or at SDDC web site http://www.sddc.army.mil/pp/default.aspx.

17. The pamphlet "It's Your Move" contains guidance about shipping HHG. This pamphlet and other useful HHG information is available at http://www.fincen.uscg.mil/HHG.htm. Additional HHG transportation information can also be found at the Army Surface Deployment and Distribution Command (SDDC) web site http://www.sddc.army.mil/pp/default.aspx.

18. Commands are to ensure all members departing PCS receive a printed copy of ALCOAST 070/12, and that all arriving members complete the CSS. Please place these requirements on the units check in/out sheet. No waivers to any of these requirements will be given.

19. COMDT (CG-1222) POC is CWO James Jeffery at 202-475-5393, james.r.jeffery@uscg.mil or Mr. Tony Pearson at 202-475-5368, anthony.h.pearson@uscg.mil.

20. RDML David R. Callahan, Director Reserve and Military Personnel sends.

21. Internet release authorized.

Source: ALCOAST 070/12

ALCOAST 067/12 announced the promulgation of a new Government Travel Charge Card Policies instruction (COMDTINST 4600.14C) and a new Government Travel Charge Card Program Polices and Procedures Manual (COMDTINST M4600.18). Click the links below to access the new guidance.

• Government Travel Charge Card (GTCC) Policies, COMDTINST 4600.14C
• Government Travel Charge Card (GTCC) Program Policies and Procedures, COMDTINST 4600.18

Government Travel Charge Card (GTCC) Program, COMDTINST 4600.14B and the Coast Guard Travel Debit Card Program, COMDTINST 7210.2 are cancelled.

Per Joint Federal Travel Regulations, paragraph U4177, the service may authorize per diem rates in lesser amounts when the circumstances of the travel or duty to be performed so warrant.

The following Ninth Coast Guard District, Operation Summer Stock, localities are now listed in the Coast Guard Reduced Per Diem Rates and Procedures guide.

The payment of MALT (Monetary Allowance in Lieu of Transportation) may be authorized or approved as advantageous to the Government by COMDT (CG-1222) for the use of more than two POCs within the same household for PCS travel by the member and dependents authorized to travel if:

1. More than eight family members travel together by POC, including the member.
2. Because of age or physical condition, a dependent needs special accommodations in one vehicle and the second and third vehicles are required for other family members.
3. A member must report to a new duty station in advance of travel by dependents who delay travel for acceptable reasons (school term completion, property sale, settlement of personal business, HHG transportation, non-availability of adequate housing at the new PDS) and five or more dependents travel by POC later.
4. Five or more dependents travel unaccompanied by POC between authorized points other than those for the member's travel (e.g., travel to a designated place or to the new PDS when member has TDY en route).
5. Five or more dependents travel unaccompanied by the member to the new duty station in advance of the member's reporting for acceptable reasons (to enroll children in local school). or
6. Special circumstances such as travel via ALCAN Highway where extra spare tires, parts, and tools are to be carried.

TPAX will be unavailable on Friday, 06 April 2011 from 2000 to 2200 (CDT) for system maintenance. Ensure you have logged out of TPAX completely before this time to prevent loss of any information.

Permanent Change of Station (PCS)

The transfer season is just round the corner, prior to each member's departure to their new PDS, or separation and retirement, ensure there are no outstanding travel audits: http://cgweb.ppc.uscg.mil/TRAVEL/AUDITS/default.asp. Travelers can view their audit request status by going to the Finance Center's website http://cgweb.FINCEN.uscg.mil/tvs_aux2/. It is also suggested that members view the audit request status upon arrival to the new PDS. If a member's claim is selected for audit and cannot comply within 10 days due to PCS, submit a PPC Customer Care ticket requesting an audit extension, reason for extension and the date in which the member will be able to comply.

Travel claims for separation or retirement must be filed after the effective date of orders, this is the member's last day of active duty. On separation/retirement claims, the AO signature is not required on the DD-1351-2, but the original handwritten signature in blue ink of the AO is required on the travel order. To process the claim without the AO's signature, the following statement must be entered in block 21a or block 21b of the travel claim "Final PCS, AO not available". When separating from the Coast Guard, members/employees who possess a Government Travel Credit Card (IBA) shall pay any remaining balance due, notify their Travel Manager, and destroy the card.

The itinerary in block 15 must be properly filled out using the two letter code on page two of the travel claim.

If the member received advances either through the SPO submitting a SF-1038 or through the debit card program, they must list the amount in block 9, as an AO you may verify their advances at http://cgweb.fincen.uscg.mil/travelPmt/.

Temporary Duty (TDY)

We continue to see travel claims which request reimbursement for unauthorized expenses. Specifically, these include expenses such as lodging or rental vehicles paid by one member on behalf of another member and mission related expenses to include but not limited to equipment and materials e.g., batteries, tools, film, paper, books, medical supplies, pet care, hotel concierge, workout room/gym fees, helicopter flights to reach remote locations (i.e. towers), and similar items. We understand that in most cases this occurs with the best intentions as a result of the expediency of the TDY situation and there is no intent to defraud the government. However, travel regulations strictly prohibit us from reimbursement of these items regardless of the situation. Members can only claim reimbursement for their own personal expenses and never for the expenses of others. Mission related expenses cannot be claimed as a travel expense and must be purchased through normal procurement channels. Please pass this word to your travelers to ensure they are not put in a position of expending personal funds which cannot be reimbursed.

TQC issued TDY orders

Due to the impact of the release of ALCOAST 045/12 (Financial Management for Temporary Duty (TDY) Travel Order - Action Order One), a public folder has been set up to support travelers with travel cost related issues associated with all AFC56 funded C-Schools. Travelers with "C" schools orders should contact LTJG Erica Metzger at TQC. The traveler must provide a copy of their orders, travel voucher summary from Web TPAX prior to the AO approving the claim, and the increased amount. TQC will forward the request to the FC-Trm folder (FY12 A/C-SCHOOL TRAVEL CLAIM ADJUSTMENT) for adjustment processing. An email will be sent to the traveler upon completion of adjustment so that the claim can be processed.

Per Diem on Title 10 Recall )Orders

There have been a significant number of reserve component (RC) members under orders in Support of a Contingency Operation (Title 10) who were erroneously authorized per diem when performing active duty at a location within the local area of their primary residence/home. This has resulted in enormous debts, with some exceeding over $100,000. When an RC member is called/ordered to active duty order under a designated contingency operation, use the flowchart in the Chapter 11 of the Personnel and Pay Procedures Manual (Figure 11-A-1) to determine the entitlement to per diem. A separate job aid can be accessed here: http://www.uscg.mil/ppc/travel/PerDiemTitle10.pdf

Regulations for Civilians, Auxiliarists and CG Employee Dependents

Coast Guard Civilian Employees, Auxiliarists, Invitational Travelers, and CG Employee Dependents on evacuation orders (5 CFR Sec. 550.405) travel under the Federal Travel Regulations (FTR), NOT the Joint Federal Travel Regulations (JFTR) or Joint Travel Regulations (JTR). In addition to the FTR for these types of travelers, the Coast Guard follows the DHS Management Directions 1510.1 http://dhsconnect.dhs.gov/org/comp/cfo/travel/Pages/default.aspx. For Invitational Travelers, an additional Commandant policy must be followed, COMDTINST 12570.3E http://www.uscg.mil/directives/ci/12000-12999/CI_12570_3E.pdf.

Blanket/Repeat Orders

A blanket order is always a document type 13, a document type 13 is not always a blanket order. The blanket order serves a purpose, it allows a traveler who regularly and frequently makes trips away from the PDS within specific geographical limits and for a specific time period within a fiscal year. The blanket order is named as a BLANKET ORDER (block 10 of the 4251) its annotated with specific limitations; Unlimited Open; Limited Open; and Repeat. A blanket order cannot be issued or used when the travel is for conference travel, foreign travel, non-federal source; training, invitational, and other than economy-/coach-class transportation. To assist in filing interim travel claims, a document type 13 for trip-by-trip can be issued for all of these that are excluded from blanket orders, but only if the duration of the trip is over 21 days.

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER

ALCOAST 172/12 COMDTNOTE 4050

A. COMDT COGARD WASHINGTON DC 131355Z FEB 12/ALCOAST 070/12

1. This ALCOAST is to reiterate the requirements of Ref (A) and to provide additional HHG transportation guidance. To avoid delays when filing personally procured move (PPM) claims commands are to ensure that all members departing on permanent change of station (PCS) orders receive a printed copy of Ref (A) and this ALCOAST. To avoid delays or denials when filing HHG damage claims commands are also to ensure that all members reporting PCS complete the mandatory customer satisfaction survey (CSS) outlined in Ref (A). SPOs are requested to place these requirements on the unit check in/out worksheet.

2. PPM claims must include unloaded and loaded weight tickets from the place of origin. Without unloaded and loaded weight tickets from origin, members will not be paid the incentive portion of their PPM move. Reimbursement will only be paid for any authorized actual allowable costs that are directly related to the PPM. Members must plan ahead to ensure that certified scales are available at the time and date they plan to begin their move.

3. Members anticipating PCS orders are not entitled to transport HHGs or relocate their dependent(s) until their orders have actually been issued. Without a statement from a members assignment officer (AO) members cannot be reimbursed for transporting their HHGs or relocating their dependent(s) before PCS orders are issued, see JFTR U5330-G.1.A.

4. To prevent delays when shipping a personally owned vehicle (POV) to or from OCONUS members should have their POV measured by the vehicle processing center (VPC) or contractor no later than 7-10 days prior to the actual POV drop off date. The VPC must advise members that the governments maximum obligation cannot exceed the cost to ship a vehicle equal in size to 20 measurement tons unless approved through the secretarial process for medical reasons. The VPC will recommend ways for the member to downsize the vehicle and explain how excess costs are determined. The VPC or contractor will refer the member to the government representative when payment of excess cost is warranted. To pay excess cost for oversized POVs a member may pay for the excess cost and complete the cash collection voucher, form DD1131, or a pay adjustment authorization, form DD139 will be completed.

5. In accordance with JFTR, par. U5417 members with dependents who own more than one POV may be authorized shipment of their second POV within CONUS. Members must personally procure all POV transportation when shipping a second POV within CONUS, government transportation is not authorized. To be eligible the member and their dependent(s) must travel together in one POV, commercial travel at government expense is not authorized for the member or any dependents. Members must request their orders indicate this entitlement and reflect the maximum reimbursement computations. The governments transportation cost for the second POV will be limited to the remainder of the monetary allowance in lieu of transportation (MALT) plus per diem a member or dependent would have been entitled to for non-concurrent travel by two POVs to the new PDS. Any excess costs incurred to ship a second POV will be borne by the member. The entitlement to ship a POV within CONUS when the member is physically unable to drive or there is insufficient time in accordance with JFTR, par. U5415 may only be authorized by COMDT (CG-1222).

6. POVs including recreational vehicles (RV), and camper trailers are not considered HHG and may not be transported as such for either a PPM or a government funded HHG move. Costs to rent an auto transport are not reimbursable for actual cost PPM claims, or for operating expenses advancements.

7. Because fuel and toll reimbursement is not authorized for POVs used to conduct a PPM, all fuel and toll receipts must be annotated to indicate which vehicle the fuel or toll cost was for (e.g. fuel or toll for rental truck). If receipts are not annotated, no reimbursement will be authorized for fuel or toll costs. Members are not authorized to use personally owned boats to conduct a PPM.

8. The requirements of Ref (A) and this ALCOAST cannot be over emphasized. Request for waivers to the requirements outlined in Ref (A), or this ALCOAST will not be approved.

9. COMDT (CG-1222) POC is CWO James Jeffery at 202-475-5393, james.r.jeffery(at)uscg.mil or Mr. Tony Pearson at 202-475-5368, anthony.h.pearson(at)uscg.mil.

10. RDML David R. Callahan, Director Reserve and Military Personnel sends.

11. Internet release authorized.

Source: ALCOAST 172/12

Approving Officials,

MAP 60-12(I)/CAP 56-12(I) -- Adjust Mileage Rates for TDY and Local Travel

SYNOPSIS: Updates to the mileage rates for TDY and Local travel are effective 17 April 2012 for travel performed on or after the effective mileage rate change date. Change is based on statute in Title 5 USC 5707(b)(1)(A) indicating that the General Services Administration, in consultation with the Secretary of Transportation, the Secretary of Defense, and representatives of organizations of employees of the Government, shall conduct periodic investigations of the cost of travel and the operation of privately owned vehicles (POV) to employees while engaged on official business. After conducting a recent independent investigation, taking into account all variables which comprise all POV rates, the primary one being the cost of fuel, mileage rates were adjusted based on investigation results.

These changes are scheduled to appear in JFTR change 306, dated 1 June 2012. These rates have been loaded into TPAX for both military and civilian travelers.

GSA POV Mileage Reimbursement Rates: http://www.gsa.gov/mileage

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER

Commander, Coast Guard Personnel Command, released a message recently that provides Government Travel Charge Card (GTCC) program updates, guidance on:

• Account activation
• How to obtain account information updates
• Use of the card during permanent change of saltation
• Leisure travel in conjunction with official travel
• Use of the card by members assigned to other agencies
• Policy reminders on the use of the Centrally Billed Account (CBA)

All cardholders, YNs, unit administrative staff personnel, travel managers and travel order approving officials should read ALCGPSC 055/12.

A version upgrade is scheduled for Web-TPAX. The system will be upgraded to version 6.17. The upgraded is planned for the weekend of 2-3 June 2012. The system will not be available for use from the late afternoon on Friday, 01 June, 2012 until the morning of Monday, 04 June, 2012. Please review the list of system enhancements and changes that will be included in Web-TPAX Ver. 6.17 by accessing the change log below:

• Web-TPAX -- What's New in Version 6.17

Approving Officials,

WebTPAX is scheduled to be updated June 2nd from version 6.16 to 6.17. Remind your travelers to have all travel claims forwarded to so you can approve the claim prior to 1400 on June 1st, 2012 CST. This will ensure that the claim is processed through to a payment prior to the upgrade and reduce the chances of the claim becoming corrupt. WebTPAX will be unavailable for use from approximately 1800 on June 1st (CDT) through 0001 on June 4th, 2012. Watch for an AIG message to verify dates and times of the update.

A few of the changes/enhancements are: The removal of wizard mode, removal of proxy OPFAC limitations, AO obligation notification/certification, and the removal of SAE and SAELP to be replaced with AE and AELP (a percentage of 101% to 300% must be entered). A detailed list of what's new can be viewed at Web-TPAX -- What's New in Version 6.17

Follow-up to the 16 April AO Newsletter.

The information on travelers who travel under the FTR has been updated and now reads:

Coast Guard Civilian Employees, Auxiliarists, Invitational Travelers, and CG Employee Dependents on evacuation orders (5 CFR Sec. 550.405) travel under the Federal Travel Regulations (FTR), NOT the Joint Federal Travel Regulations (JFTR) or Joint Travel Regulations (JTR). In addition to the FTR for these types of travelers, the Coast Guard follows the DHS Management Directions 1510.1. For Invitational Travelers, an additional Commandant policy must be followed, COMDTINST 12570.3E.

Arranging Official Travel.

It is mandatory to use the Travel Management Center (TMC) contractor SATO to make reservations to official travel points for common carrier transportation (air, train, ship), Alaska Marine Highway System (AMHS) ferry, and rental car. If the traveler does not use the TMC (SATO) to purchase airfare for official travel, the traveler is paid the lesser of actual or the city pair fare. If a city pair fair is unavailable, the lowest economy/coach class fare is used. To search fares use the city pair site at: http://apps.fas.gsa.gov/citypairs/search/.

When personal travel is taken in conjunction with official GOV'T travel, the contract YCA/CA city pair airfares cannot be used for that portion of the trip since that travel is personal. The city pair airfares cannot be used to and/or from an unofficial point (such as a leave point).

Example 1: A traveler receives a TDY order for TDY travel (official travel) from Atlanta, GA, (PDS) to San Francisco, CA, (TDY) and return. The traveler traveled from GA, to Chicago, IL, (personal convenience) to take leave in Chicago en route to San Francisco. GOV'T and traveler limitations are:

Use the two one-way contract city-pair airfare costs for the official travel legs (GA to CA and CA to GA) to determine the constructed transportation reimbursement limit. In this example, the GOV'T one-way airfare is $251 and round-trip is $502. Reimbursement for the entire trip is limited to $502. The contract city-pair airfare is available only to the trip from San Francisco to Atlanta. The traveler must use airfares available to the general public for the GA to IL and IL to CA legs. The traveler is paid the lesser of actual or constructed expenses.

Example 2: A traveler receives TDY orders for TDY travel (official travel) from Alameda, CA, (PDS) to Washington, DC, (TDY) and return. The traveler flew from Oakland, CA to DC and takes three days of leave in DC. Traveler completes TDY in DC travels back to Oakland, CA. Since official travel did not deviate from the official travel points, the use of contact city-pair fare is authorized.

Temporary Duty Justification:

Official travel is limited to necessary travel to perform the Coast Guard's missions in an efficient manner utilizing the most economical means possible to meet mission requirements. Travelers, supervisors, and AOs must consider alternatives to travel such as correspondence and teleconferencing before issuing travel orders. AOs must thoroughly review travel orders for completeness before approving. All travel orders must state the purpose of travel, assign the mission to the traveler, estimate travel costs, obligate Government funds, and allocate reimbursement. Travel must be accomplished by the most economical means such that orders do not prescribe entitlements that are unwarranted. Considerations must include:

Is travel exclusively for official Coast Guard business? Is travel by privately owned conveyance (POC) more advantageous to the Government or is it for the convenience of the traveler? Is the use of a rental vehicle necessary and cost effective under this order?

Under no circumstances may travel be authorized which will result in expenditure in excess of allotted funds. Commands must determine that the travel is not only desirable, but also necessary. Insufficient funds should never be the cause for denial of reimbursement for appropriate expenses related to ordered travel.

Travelers attending official ceremonies (e.g., Changes of Command/Watch, Retirement, Funerals, Awards, Graduations, etc.) must have an official role in the ceremony to receive a TDY order. For a Change of Command ceremony of a major command, it may be appropriate for subordinate unit's commanding officers to attend under a TDY order. For Funerals, the Coast Guard will select an agency representative that will receive a TDY order to attend and serve in an official capacity in observances.

Members attending a conference must have an approved Conference Attendance Form on file in accordance with the Conference Guide, available on CGPORTAL (https://collab.uscg.mil/lotus/myquickr/interim-conference-request-information/references) . Registration fees to attend a conference which is determined to be a training activity under 5 CFR 410.404 are reimbursable travel expenses. Tuition/Course fees to attend regularly scheduled courses of instruction conducted at a Government or commercial training facility are not reimbursable travel expenses, these expenses are paid for by other methods (e.g., Purchase Request, SF-182, etc.), not through the travel voucher process at PPC.

Authorized Delay during TDY:

Authorized delay may be used only if there was an unavoidable delay or additional travel time was needed to proceed to the official TDY point. The Coast Guard will not pay for delays that are unnecessary or unjustified in the performance of official business.

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER

Due to a scheduled power outage at PPC Topeka, Web-TPAX will not be available from 1730 (CDT) on 15 June to 1100 (CDT) on 17 June 2012.

In this edition:

1. Timely Liquidation of PCS Travel Advances
2. Correction to Separation/Retirement PCS Travel Claims from the April 12th AO newsletter
3. Dislocation Allowance (DLA)
4. New CG-4251 (05/12) Form
5. Hot Audit Submission and Audit Discrepancy Compliance
6. GOV'T QTRS -- Defined
7. Lodging During TDY
8. Fax numbers for PPC Travel

Timely Liquidation of PCS Travel Advances:

Approving Officials, with the release of ALCOAST 279/12, members who did not submit a travel claim to liquidate an advance they received for a PCS will receive a letter of notification from the Coast Guard Finance Center. Members who fail to liquidate the advance by submitting a travel claim will have the advance recouped. The members will be coming to you for advice and assistance. When submitting the travel claim, make sure the claim is an original DD-1351-2, complete, and contains all original hand written signatures in blue ink. The original orders shall accompany the claim or a certified to be a true copy of the orders with an original hand written signature in blue ink. Attach copies of itemized receipts for lodging during TLE, expenses $75 or more, rental vehicles, and any common carrier transportation. Review the Ch. 2.a of the PPPM and the AO check-off sheet for submitting a proper PCS travel claim.

Correction to Separation/Retirement PCS Travel Claims from the April 12th AO newsletter

The article on Separation/Retirement PCS Travel Claims from the April 12th AO newsletter now reads:

Travel claims for separation or retirement must be filed after the effective date of orders, this is the member's last day of active duty. On separation/retirement claims, the AO signature is not required on the DD-1351-2, but the original handwritten signature in blue ink of the AO is required on the travel order. To process the claim without the AO's signature, the following statement must be entered in block 21a or block 21b of the travel claim "Final PCS, AO not available". When separating from the Coast Guard, members/employees who possess a Government Travel Credit Card (IBA) shall pay any remaining balance due, notify their Travel Manager, and destroy the card.

Dislocation Allowance (DLA)

by CWO Dan Shearin, COMDT (CG-1222)

There have been an increasing number of waiver and remission cases involving member-married-to-member PCS where two DLA payments were erroneously authorized by the members' SPO. When determining the DLA entitlement for member-married-to-member PCS cases it is essential that the chart in JFTR Par. U5635 be used. The most common error by SPOs when counseling members on DLA is the misinterpretation of rule (1) at the bottom of the authorization chart. The rule reads:

When one member moves incident to a PCS at one time and establishes a permanent household at the new PDS while the other member maintains a permanent household at the old PDS and, at a later date, the second member moves incident to a PCS and occupies the same residence as the first member (DOHA case 96110801 26 June 1997, http://www.dod.gov/dodgc/doha/claims/military/96110801.html ). Both member are authorized DLA at the 'without-dependent' rate under Rule 1. The member who has no dependent at the 'without-dependent' rate and the member with a dependent at the 'with-dependent' rate under rule 5. Read the Defense Office of Hearings and Appeals (DOHA), case listed above and you will find that two separate dislocation allowances are not authorized when: 'both obtain permanent change of station orders which transfer them to the same new duty station; they move from one household at the old duty station and reestablish one household at the new duty station; they move substantially at the same time; and one household mover moves the personal effects of both service members to the same destination.' In this DOHA case there was a 16 day difference in departure dates from the same household at the old PDS to the same household at the new PDS and two payments of DLA were not authorized. In almost all cases where a member-married-to-member PCS mirrors the above DOHA case scenario during the same summer, two payments of DLA will not be authorized.

It is not so much that the member-married-to-member couple moved at different times, but the necessity of actually setting up a new household at the old PDS by the member left behind that creates the entitlement to a second DLA. For example, if a member-married-to-member couple were both ordered to a new PDS, but one had a reporting date at the beginning of the summer and the other at the end of the summer, if some of their household goods (HHGs) were shipped from the old PDS home to the new PDS home and later the remainder of the HHGs were shipped from the same old home to the new home, there would be no entitlement to a second DLA. On the other hand, if the first shipment of HHGs coincided with the termination of the lease on the old PDS home, forcing the second member to establish a new (albeit temporary) home at the old PDS, that member's transfer and HHGs shipment at the end of the summer would entitle the couple to a second DLA payment. Similarly, if a member-married-to-member couple were PCS'd from a common residence at the old PDS to two separate PDSs that required each member to set up separate households at their respective new PDS, they would clearly be each entitled to their own DLA payment.

If a SPO YN is ever in the slightest doubt about the entitlement of two DLA payments he or she should seek prior guidance from CG-1222 (through your chain of command, of course!) before counseling the member-married-to-member couple. We'd much rather get the right information out for action than clean up misinterpretation by a SPO member through the waiver/remission process. It's all about administrative professionalism and good customer service!

New CG-4251 (05/12) Form:

The Military/Civilian Temporary Duty (TDY) Travel Order CG-4251 (05/12) has been updated and published on the Coast Guard forms website http://www.uscg.mil/forms/cg/CG_4251.pdf. Previous editions are obsolete. The instructions for completing CG-4251 in Chapter 2.b of the Personnel and Pay Procedures Manual have also been updated.

Hot Audit Submission and Audit Discrepancy Compliance:

IAW 2.B.11 of the PPPM, if further documentation is needed to reconcile a debt created in the audit process, travelers/AOs may submit a "HOT AUDIT" package including the full original submitted audit package plus the additional documentation. Hot audits may be faxed with the statement "HOT AUDIT" on the cover sheet to (785) 339-3777.

If the traveler is sent a notice that the audit package cannot be processed due to missing documentation, the traveler/AO must submit the missing documentation along with the audit discrepancy e-mail. Discrepancy compliances shall be faxed with the statement "KICKBACK" on the cover sheet to (785) 339-3777. Failure to comply to the kickback notice will result in a debt for the audit discrepancy.

GOV'T QTRS

Government quarters are not just barracks. According to App A Part 1 of the JFTR, GOV'T QTRS are:

1. Sleeping accommodations (including aboard a ship) owned, operated, or leased by the GOV'T;
2. Lodging or other QTRS obtained by GOV'T contract;
3. QTRS in a state-owned National Guard camp;
4. Sleeping facilities in a National Guard armory when these facilities actually are used or competent authority directs their use for annual or year-round annual training even though not used;
5. Temporary lodging facilities as defined in APP A;
6. Lodging facilities on a U.S. INSTALLATION owned and operated by a private corporation, if the use of these facilities is directed by Service regulations;
7. Family-type housing owned or leased by the GOV'T whether occupied as a guest or as a principal; and
8. Guesthouses, officers clubs, bachelor QTRS, visiting officers' QTRS, or similar QTRS facilities located at a military activity, QTRS aboard a Corps of Engineers floating plant or a Navy Mine Defense Laboratory offshore platform.

Of particular note is item 6 - Adequate lodging facilities on a U.S. Installation owned and operated by private corporations. This includes such facilities as the Navy Lodge and Air Force Inns.

Lodging During TDY:

If the official traveler shares a room with a person(s) who is not a GOV'T traveler on official travel, then the official traveler is allowed the single room rate. Lodging cost reimbursement is not authorized for a member who stays with a friend or relative. A member, who lodges with a friend or relative at the friend's/relative's residence, is authorized the TDY location M&IE rate, if otherwise eligible.

TDY lodging accommodation at GOV'T expense is not intended for an individual who is an ineligible traveler ICW an official travel order (i.e., a family member or friend is not expected to routinely share the TDY lodging). While a lodging availability situation may require a traveler to accept lodging that is more spacious than is needed for the official traveler, the official traveler is expected not to purposely accept more spacious lodging simply because the official traveler desires to provide lodging for other non-official travelers. Additionally, U4129 B of the JFTR, commercial lodging, states the following "Except as provided for double occupancy in par. U4129-D, when a member uses commercial lodging facilities (i.e., hotels, motels, and boarding houses), the allowable lodging expense is based on the single room rate for the lodging used. The traveler must adhere to the prudent traveler rule for official travel funded by the GOV'T (see par. U2000). TDY lodging accommodation is not intended for any individual who is an ineligible traveler ICW the official travel order (i.e., a TDY traveler is not expected to bring family members or friends to stay in the TDY lodging)."

If a traveler is TDY at one location for more than 30 days, lodging reservations should be made on a weekly, monthly, or other long-term basis, if possible. An apartment, house, or recreational vehicle (includes a mobile home, a camper, a camping trailer, or self propelled mobile recreational vehicle) leased or rented ICW official TDY qualifies as lodging.

Multiple Lessees Involving Leased or Rented Lodging: Even though a daily lodging rate is computed for TDY reimbursement, the long-term (i.e., not daily) lodging cost is split equally among the lessees indicated on the signed lease or rental agreement/contract before the daily reimbursement rate is computed. The prorated lodging cost reimbursement per person is limited to the applicable locality or the reduced per diem lodging rate prescribed by the Secretarial Process authority annotated on the TDY travel order. The applicable daily M&IE rate of the official traveler is not prorated. AEA authority must be in the GOV'T's interest IAW par. U4205 per the AO determination. TDY lodging accommodation is not intended for individual(s) who are ineligible traveler(s) ICW an official travel order. The traveler must adhere to the prudent traveler rules for official travel funded by the GOV'T. Note the JFTR does not distinguish between official travelers and non-official travelers in U4129.I, therefore it applies to official travelers lodging with other official travelers and/or non-official travelers.

Fax numbers for PPC Travel:

• (785) 339 3774 / 3775 Advances
• (785) 339 3777 Hot Audits & Kickbacks
• (785) 339 2296 TPAX User Access Authorization & AO Designation CG-7421A

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER

There have been a significant number of reserve component (RC) members under orders in Support of a Contingency Operation (Title 10) erroneously authorized per diem when performing active duty at a location within the local area of their primary residence/home. This has resulted in enormous debts, with some exceeding over $100,000. When an RC member is called/ordered to active duty order under a designated contingency operation, the following guidance will be used to determine the entitlement to per diem . . . Continue reading "Per Diem for Orders in Support of a Contingency Operation (Title 10)"

Approving Officials,

Guidance for evacuation orders is provided in the Personnel and Pay Procedures Manual, chapter 2.B.24. Pass this information on to those who are preparing evacuation orders for dependents and government employees/dependents. Guidance for government employees is located in the Q&A for Civilian Employees Affected by Emergency Situations http://www.uscg.mil/ppc/travel/civilianevac.pdf. When the claim is mailed to PPC, please allow an additional ten days for the Finance Center to issue the payment, advise the dependent who is issued an order to sign-up for Electronic Funds Transfers at https://www.fincen.uscg.mil/secure/TP_menu.htm, this will decrease the time for payments and avoid issuing checks. As a reminder, military members are issued TDY orders; dependents are issued their own evacuation orders with their own tono (children under the age of 21 may be listed under the spouse's orders).

Information for evacuations within CONUS is released by the responsible official designated by paragraph U6051-B, JFTR. The message announcing the evacuation will designate the safe haven location, PPC shall be copied on all safe haven location message traffic. The evacuation applies to dependents residing in the vicinity of the member's PDS or at an authorized designated location. It also applies to dependents en route to establish a residence with the member and to dependents residing in the vicinity of the member's old or new PDS.

PPC Travel will accept an official Coast Guard message or memo signed by the District Commander or CG-12 to process the evacuation claims. The decision of the local civil official to evacuate an area is not sufficient. The appropriate military official must authorize/order an evacuation as local evacuation allowances can only be paid as of the date the evacuation is ordered/authorized. Per JFTR U6052-D, the message or memo shall specify the evacuation termination process.

The Joint Federal Travel Regulations, Volume 1, Chapter 6 is the regulatory guidance for military family evacuations. Uniformed members are not evacuated; they may be issued orders for temporary duty (TDY) or permanent change of station (PCS) as required. Reserve component members who are not on active duty are not authorized evacuation or TDY orders. Questions and answers for civilian employees affected by emergency situations may review the following guide at http://www.uscg.mil/ppc/travel/civilianevac.pdf.

The processing of evacuees requires patience, tact, and expeditious service. Authorized dependents will be issued a separate tono/order with authorized dependent minors listed in the remarks block of the non-military spouse evacuation order. A CG-4251 or a memo travel order shall be used. The order shall contain the dependency dates; date of marriage, date of birth, and reflect the evacuation/safe haven location, as appropriate. The sponsor's name/EMPLID shall be listed in the remarks section of the dependent evacuation order.

Dependent transportation tickets may be charged to the centrally billed account using the travel order when travel is arranged through the Travel Management Center (TMC) contractor, SATO. Use of the uniformed member's travel charge card is not authorized and would constitute misuse. The toll free SATO Service Center phone numbers are; Hawaii, Guam, Singapore, and Japan - 1-877-666-1304, all others - 1-800-753-7286.

In the case of uniformed members who are single parents or member to members with minor children, the Approving Official may determine if the member should accompany dependents as escorts. A person may travel under an official travel authorization/order as an escort for a dependent evacuated under Chapter 6, Part A of the JFTR who is incapable of traveling alone (IAW JFTR, Par. U6004-H) between the member's PDS and safe haven or designated place. The minor dependents shall be listed on the escorts or member's orders with all pertinent information. Married members who are both assigned in an area that is being evacuated shall be given their own set of TDY or PCS orders.

Advances for evacuees will be paid to the dependents the orders are issued to. To request advances use the SF-1038 form (under their SSN) with a signed copy of the orders, fax to the Pay and Personnel Center at (785) 339-3775. It is recommended to request advances no more than 80% of the travel entitlements; this will help in reducing potential overpayments.

All dependent evacuation claims shall be submitted on DD Form 1351-2 using their SSN, clearly annotated as a dependent evacuation claim, and submitted by mail to the Pay and Personnel Center. The sponsor cannot sign a dependents travel claim when the orders were issued to the dependent. Claims should be submitted every thirty days; dependents (non access to the CG network) cannot submit claims via TPAX. Units shall assist evacuees with claim preparation. Each evacuee shall be asked about advances or previous payments received. All advances or previous payments associated with an evacuation claim must be disclosed upon submission of any evacuation claim in order to avoid duplicate payments in accordance with the JFTR, Chapter 1, Part A, para U1000.D. To verify travel advance payments visit the Coast Guard Finance Center Travel Payment Application at (https://www.fincen.uscg.mil/secure/TP_menu.htm or http://cgweb.fincen.uscg.mil/travelPmt). Each claim submitted must have an original hand written signature in blue ink by the traveler and Approving Official. The order must be an original with the Approving Official's hand written signature in blue ink or a copy of the approved order certified as a true copy.

Mail Claims to: Commanding Officer (Travel)
Evacuation Travel Claims (TST)
Coast Guard Pay & Personnel Center
444 S.E. Quincy Street
Topeka KS 66683

If the traveler is overpaid, PPC will mail a debt letter to the address provided on the Travel Voucher DD-1351-2. The traveler has 30 days from the date of the letter to make payment in full, or the indebtedness will be referred to the U.S Treasury for collection.

When the member returns from a safe haven location with one or more dependents, all evacuation allowances cease for the entire family regardless of the location of other dependents. COMDT (CG-1222) may direct the early return of dependents, and termination of evacuation allowances, in certain areas before the evacuation period termination date. When requested through the member's chain of command, COMDT (CG-1222) may authorize one or more of the dependents to remain at the evacuation safe haven location with appropriate allowances.

CWO3 JAY BENBOW
TRAVEL BRANCH CHIEF
COAST GUARD PAY & PERSONNEL CENTER